Toronto Downtown Jazz Society Privacy Policy

Policy on Privacy of Personal Information

The Toronto Downtown Jazz Society is committed to protecting the privacy and security of your personal information obtained by the Toronto Downtown Jazz Society. This policy explains the types of personal information we may collect, how it is used, and the steps we take to ensure your personal information is handled appropriately.

Who is the Toronto Downtown Jazz Society?

For purposes of this Privacy Policy, Toronto Downtown Jazz Society, means the Toronto Downtown Jazz Society, a registered charity, as well as its year round events including the TD Toronto Jazz Festival and Toronto Downtown Jazz Party.

What is personal information?

Personal information is information that refers to an individual specifically and is recorded in any form. Personal information includes such things as age, income and date of birth. Information about individuals contained in the following documents is not considered personal information:
Public telephone directories, where the subscriber can refuse to be listed
Professional and business directories available to the public
Certain public registries and court records
Certain other publicly available printed and electronic publications
Our commitment to your privacy is governed by the following privacy principles:

1. Accountability

The Toronto Downtown Jazz Society is responsible for all personal information under its control.

2. Identifying Purposes

The Toronto Downtown Jazz Society will identify the purpose for which your personal information is collected. We do this before or at the time the information is actually being collected.

3. Consent

The Toronto Downtown Jazz Society will obtain your consent to collect, use or disclose personal information. The method of obtaining consent is appropriate to the type of personal information being collected, used or disclosed.
NB: You can change your consent preferences at any time by contacting the Toronto Downtown Jazz Society.

4. Limiting Collection

The Toronto Downtown Jazz Society collects only the information required to fulfill the purposes identified. If the personal information we require is collected for a reason other than to provide products and services, your consent will be obtained before or at the time the information is collected.

5. Limiting Use, Disclosure and retention of your personal information

The Toronto Downtown Jazz Society uses and discloses your personal information for the purposes it was collected. The Toronto Downtown Jazz Society does not sell or rent personal information to any organization or person for any reason. We do not share your personal information with third party organizations except to offer you a product or service. If your personal information is shared with third parties, these third parties are bound by appropriate agreements with the Toronto Downtown Jazz Society to secure and protect the confidentiality of your personal information.

The Toronto Downtown Jazz Society retains your personal information only as long as it is required for our business relationship or as required by federal and provincial laws.

6. Accuracy

The Toronto Downtown Jazz Society will take reasonable steps to keep your personal information up to date, accurate and relevant for its intended use. You may request access to the personal information we have on record in order to review and amend the information, as appropriate. To access your personal information, contact the Toronto Downtown Jazz Society.

7. Safeguards

The Toronto Downtown Jazz Society takes steps to safeguard your personal information, regardless of the format in which it is held, including:
Organizational processes such as limiting access to your personal information to a selected group of individuals,
Contractual obligations with third parties who need access to your personal information requiring them to protect and secure your personal information,
Electronic security measures for computerized personal information such as password protection, database encryption or personal identification numbers.

8. Openness

The Toronto Downtown Jazz Society is committed to providing you with understandable and easily available information about our policy and practices related to management of your personal information. This policy and any related information is available at all times on our website, www.torontojazz.com under Privacy Policy or on request. To contact us, refer to the address below.

9. Individual Access

You can request access to your personal information stored by the Toronto Downtown Jazz Society.
Upon receiving such request, the Toronto Downtown Jazz Society will:
Inform you about what type of personal information we have on record or in our control, how it is used and to whom it may have been disclosed,
Provide you with access to your information so you can review and verify the accuracy and completeness and request changes to the information,
Make any necessary updates to your personal information.

10. Challenging Compliance

The Toronto Downtown Jazz Society will respond in a timely manner to your questions, concerns and complaints about the privacy of your personal information and our privacy policies and procedures.

If your questions or concerns have not been resolved to your satisfaction, you can contact the Toronto Downtown Jazz Society's Chief Privacy Officer at:

Chief Privacy Officer
c/o Toronto Downtown Jazz
82 Bleecker St
Toronto, Ontario
M4X 1L8
416-928-2033
416-928-0533

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